The Elmhurst College Special Fund Raising Request Policy requires that any solicitations or proposals to individuals (alumni, trustees, parents, friends), businesses, foundations, or other organizations must be approved and coordinated by The Office of Development and Alumni Relations. This process should be started as soon as possible after details are known, but no less than two weeks before the fundraising begins. This policy covers any ask to any individual, business or organization for cash and/or gifts-in-kind (tangible items used for raffles, auctions, or give-aways).
I have read and understand the preceding policy:
1. Any faculty member, staff member or student considering a fundraising project must submit a written proposal (forms are available from Development) to the Vice President for Development and Alumni Relations. Student Organizations can submit a proposal to fund raise by fully completing the following questions. In addition, student fundraisers will also need the approval of the Associate Dean of Students/Director of the Frick Center. (By completing this proposal, you will be submitting the request to the Associate Dean of Students, Ian Crone, and the appropriate Cabinet member. 2. The Vice President for Development and Alumni Relations will review the proposal. a. Upon tentative approval, the Vice President for Development and Alumni Relations will forward the fundraising proposal to the Director of Development Operations, who will review the proposal with the Assistant Controller in Financial Affairs. Depending on the final recipient of the funds, the College will need information that must be reported on the College’s 990 tax return.
2. The Vice President for Development and Alumni Relations will review the proposal. a. Upon tentative approval, the Vice President for Development and Alumni Relations will forward the fundraising proposal to the Director of Development Operations, who will review the proposal with the Assistant Controller in Financial Affairs. Depending on the final recipient of the funds, the College will need information that must be reported on the College’s 990 tax return.
I have read and understand the preceding process related to the policy:
Prior to the start of the project, appropriate accounts will be identified/established and key individuals associated with the project identified. A New Fund Setup Request, if necessary, will be completed during the meeting with Financial Affairs. 3. Upon final approval of the proposal, the fundraising primary contact must agree to follow Elmhurst College procedures in asking for, receiving, recording and acknowledging gifts. These procedures include: a. Using the Development fundraising database, Raiser’s Edge, for prospect lists; b. Development staff proofing and editing of all letters and forms that will be used to ask for funding;
3. Upon final approval of the proposal, the fundraising primary contact must agree to follow Elmhurst College procedures in asking for, receiving, recording and acknowledging gifts. These procedures include: a. Using the Development fundraising database, Raiser’s Edge, for prospect lists; b. Development staff proofing and editing of all letters and forms that will be used to ask for funding;
All gifts received must be delivered to Development within 24 hours for proper depositing and recording; Development will provide an official Elmhurst College receipt for the gift and mail it to the donor along with an acknowledgement letter; The solicitor(s) may also wish to express their own thanks as well; and any address (electronic or physical) updates from the appeal must be forwarded to Development.
I have read and understood the following process for recording and acknowledging gifts:
I have read and understood the preceding policy:
